Wedding accommodation isn’t easy, believe me. How do I know this, you ask? Well, let’s just say I was an active participant in the wedding plans of many friends and relatives. You have to take care of so many things that it’s easy to overlook some. That’s why I always advise people to have a reliable event planner from OKC on board. They’ll make your life pre-wedding so easy that you will be able to cherish every moment leading up to your big day.
That said, you might be someone who wants to be part of the wedding planning. If that is the case, you may want to plan for your out-of-town wedding guests. I am pointing this out because many people ignore it until they learn the inconvenience these guests face later. In this article, I will share with you tried and tested hospitality tips for your non-resident guests. So make sure you stick around until the end.
The Closer, The Better
Want to know what’s one of the most common mistakes wedding officiants in Oklahoma City see people making? They often book their out-of-town guests’ hotel rooms far away from the wedding venue. If you ask me, that’s a bit inconsiderate because it can create a ton of difficulties for them. What if they are not familiar with the area and have trouble getting around? They could face a ton of other problems besides that, so it’s better to choose a nearby accommodation.
Of course, in some situations, you have no other option but to book a hotel that’s too far. If that happens, I recommend informing the guests in advance and helping them feel comfortable. You can do that by discussing how to commute to the event, taking care of their accommodation, and whatnot. In most cases, though, if you plan, you should be able to find budget-friendly rooms at your wedding venue or at nearby hotels. I would recommend discussing room availability, costs, etc., with the hall manager a few days in advance.
Don’t Start Scouting Hotels Until It’s Too Late
Remember, guys and girls, hotel reservations don’t wait for anyone, especially during wedding seasons. If you leave it too late, you might struggle to find the right accommodation for your guests. So, try scouting for hotels a couple of weeks or even months before your event. I understand, you might not feel like doing it so early. But believe me, you will be setting yourself up for chaos.
If you don’t think you have enough time for searching hotels, leave it to the event planners. They know where to look and who to call. Plus, they will consider things like the total number of non-resident guests, their preferences, etc., to make their stay comfortable.
Don’t Forget The Transport
Some of your guests might try to insist that they will take care of their transport just to be polite. But if your budget allows, it is always best to take care of their commute. After all, they are taking the time to show up for your wedding event in OKC. The good news is that you will have no trouble finding hotels that provide transfers to and from different destinations. Just make sure that you discuss your requirements in advance.
Who knows? If you have multiple out-of-town guests living in the same hotel, you might get a decent discount. That said, if you can’t arrange private transport, make sure that you inform your guests about public transport options. The last thing you want is your non-resident guests struggling to find your wedding hall.
Printed Event Plan = Zero Stress
Making multiple calls to your guests as your wedding day approaches can stress out even the calmest of people. If you want to eliminate this problem, follow my advice and create a printed event plan. I was recently speaking to a wedding officiant from Edmond, OK. He told me that people who printed an event plan and distributed it to their guests had zero prep stress. It made all the sense in the world to me. Why? Because when you don’t have to worry about preparation, you can actually enjoy the buildup to your wedding.
Here’s What To Include
Creating an event plan is not rocket science. I see many people trying to overcomplicate it, but believe me, it is pretty simple. Here’s a list of things I recommend including:
- Mention the name, venue, date, and location of the event
- Write down the dress code and event theme
- Include the ceremony’s description if necessary
- Discuss when the wedding photographers will arrive for photo ops
Believe me, you will feel as light as a feather once you distribute your event plan. Your guests will appreciate you for it, too!
Let The Festivities Begin!
Marital counselors from Lexington, OK often tell people to think of their wedding event as a long festival. I agree, because people often make their event prep into a chore when it should never be like that. What’s the point of all the prep when you can’t even enjoy your big day? That’s why I often tell couples to consider hiring professional wedding event planners. If you are looking for a reliable team, please call us at (405) 696-6450. You can also drop us an email with your requirements, and our team will be ready to help. Once our team is on board, we will go above and beyond to make your wedding event into the festival you always dreamed of!
